Most of us have a problem keeping our offices clear of clutter and staying organized. Our daily tasks take priority, and soon our desks are a disorganized mess of things that need to be filed, need our immediate attention, and everything in between.
We all know that when your office is organized, your mind is clear to focus on the tasks at hand, and you are not spending critical time shuffling through the mess to find what you need.
With a few quick adjustments, you can make a big dent in organizing your office and enhancing your surroundings at the same time! Here are some key tips:
Store Documents that You Must Keep: We all have documents that are too important to discard, but you don’t need to refer to them very often (think signed contracts, tax returns and past bank statements). Box these documents up and store them. One great way to do this is to purchase different colored boxes, which are available at office supply stores. Use a different color for each subject matter, such as taxes in red, contracts in blue, and so on. Then when you need to refer to one of these documents, you will know precisely which box to go to.
Keep Your Desk Clear: While it would be nice to go “paperless,” the reality is we have important documents and papers that we need to refer to on a daily basis. Nothing says clutter like assorted paperwork strewn across your desk! A perfect solution for this is to have trays on your desk for different categories of paperwork. You could have one for things that require your immediate attention, back burner projects, and incoming and outgoing correspondence, for instance.
Keep Up with Your Filing: Filing is something that we all dread, and let’s face it, it is low on the list of priorities. When filing gets out of control however, chaos can result! There are great desktop sorters available where you place your papers to be filed throughout the day. When the time comes to do your filing, documents are presorted and the process goes much quicker!
Find Dedicated Places for Odds and Ends. Find a home for items that you need regularly, such as your phone charger, Ipad or appointment book. Decorative storage boxes can be a great solution here, and they are often available in various colors and finishes, so they look stylish sitting on a bookshelf or side table.